How to Amend an ROE

If a Record of Employment (ROE) has already been finalized but needs to be corrected—such as the dates, separation reason, or insurable earnings—you’ll need to create a new ROE by duplicating the original. Finalized ROEs cannot be edited directly.

Steps to amend an ROE

1. Locate the ROE you would like to amend

   • From the main menu, click ROEs, then open the employee’s ROE you want to amend.

     
     Alternatively:

     • From the main menu, click Employees.

     • Open the employee’s profile and navigate to the ROEs tab.

     • Select the ROE you wish to amend.

2. Duplicate the ROE

   • Find the ROE that needs correction. Click the ⋯ button beside it and select "Duplicate."

   • This creates a new draft based on the original

3. Edit and finalize the new ROE

   • Make the necessary changes (dates, values, separation code, etc.)

   • Review for any errors—validation messages will appear at the top

   • Click Save Changes

   • Once all issues are resolved, click Finalize ROE to complete the amendment

   • The finalized ROE file is now available to download and submit through ROE Web, for self-submitters

   • If your submission type is managed, the "Submit" button will be inactive the ROE file will be automatically uploaded.

     What to keep in mind:

     • The original ROE stays in your records but will not be resubmitted

     • Only the newly finalized ROE should be uploaded to ROE Web